Barcode Preferences and Functions

Modified on Tue, 31 Oct, 2023 at 12:29 PM



When creating barcodes to use with Cloud Retailer you need to choose the barcode format.   For best system wide capabilities, use Code 128B


This format supports numbers, upper and lower-case letters and some additional characters. These are best for customer loyalty cards, gift cards, employee login codes and many other functions.


Below are some examples of barcodes that automatically perform a function at the POS when scanners are configured optimally.  See this article for STX / ETX configuration on compatible scanners.  This configuration is required to perform any of the functions mentioned in this article.

The Tender Window

Before getting to some of the functions you can use to execute with barcodes here's a handy one that is invisible.  When you are looking at the change window you can automatically close it by simply scanning the barcode of the product you wish to sell on the next sales transaction.  No need to manually close!

Customer Loyalty Cards

LC985478985 - A barcode with a prefix of LC and 9 numbers after (configurable) will automatically assign the customer to the transaction that matches that loyalty card scanned.  This is specifically for our loyalty functionality.  LC = Loyalty Card.  These barcodes are generated automatically when a customer is joined to loyalty, or by scanning a purchased, premade loyalty card with an appropriate barcode already on it.  

Customer Account Numbers

CA951357482 - Much like above, CA stands for customer account.  When a barcode with a customer account number on it is scanned, the matching customer is automatically assigned to the transaction.  These barcodes are generated automatically when a customer is created, or by scanning a purchased, premade customer account card with an appropriate barcode already on it.  

Employee Login Barcodes

ELNUZFJUP5 - EL followed by a mix of 8 numbers and or letters is our standard Employee Login (EL) barcode.  Employees can use these barcodes generated in the employee record to log into the POS instead of entering a username and password.  It makes the login process faster and more efficient.   These codes can also be pre generated on cards for employees, and the code on the card can be entered into the employee record in the back office.  


CPCouponCode - CP followed by the coupon code is our standard Coupon (CP) barcode.  Scanning a coupon will automatically apply the associated Coupon Definition when scanned.

Gift Cards

Gift card batches are generated through the back office and consist of random strings consisting of a mix of letters and numbers.  Existing card numbers can be used as well, as long as we can import the full range of used and unused cards to create a proper batch in Cloud Retailer.  

Drivers Licenses

Drivers license scans can be utilized to both create customers easily, and verify age with age verification.  When a license is scanned, the customers info i put on the screen, and a button to create that customer is also present.  This is also true of the barcode for transactions on receipts, and serial numbers for registration.  These barcodes can be scanned anywhere at the POS and perform the desired function.

Sales Transaction Receipts

If you scan the barcode at the bottom of the receipt inside the POS it will fetch that transaction and allow the cashier to perform an action on it, like void the transaction or return it.

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